Dtsearch desktop

This discovery turns out to be crucial to dtsearch desktop case. Creating a dtSearch index You can build custom dtSearch indexes for a subset dtsearch desktop documents or for certain document fields in a workspace.

You must have the appropriate dtsearch desktop to complete this task. See Workspace security. Before you begin, you need dtsearch desktop create a saved search that includes the fields that you want to include in the index. You can then name the index based on the document search set used to create it. Within a field, dtSearch truncates any string dtsearch desktop than 32 characters that doesn't contain a space character.

It indexes only the first 32 characters of the string. See Using dtSearch syntax options. To create a new dtSearch index: The dtSearch index form appears with required fields in orange. Complete the fields on the dtSearch index form. See Fields. Click Save to display the index details page. See Fields and dtSearch dtsearch desktop.

Click Build Index: Dtsearch desktop dialog window asks you to verify that you want to run a full build. You can also select Activate this index dtsearch desktop completion. Indexes must dtsearch desktop active in order to search them. Click OK to build your index. If a dtSearch manager or worker agent encounters a network-related error during the build process, it will execute up dtsearch desktop three retry attempts at 30 second intervals. If you didn't select Activate this index upon completion in the dialog window, click Activate Index on the console.

The index won't activate if there are errors. Activating an index makes it available in the Search menu. Optional Click Refresh Page at any point in the build to see the index's current build status. If errors occur during the build, the Retry Errors button enables on the console under the Errors and Status heading. Click this button to attempt to resolve any errors. Once the index is built, the console enables additional options. See dtSearch console. Accent-insensitive indexes Because Relativity uses only accent-insensitive indexes, some characters are translated to the base character, which causes those characters and any terms containing those characters to be deduplicated in a Search Terms Report.

All other characters are handled according to the dtsearch desktop in the Unicode character tables. However, highlighting in the Viewer may not display both variations. Fields The dtSearch index page includes the following fields: Name - the dtSearch index name. This name appears within the dtsearch desktop with" menu in the Documents tab. Order - the integer value positive or negative representing the position of the index in the search indexes list. Indexes sort from lowest top to highest bottom order number.

Those with the same order number sort alphanumerically. Searchable set - the set of documents to be indexed. You can select all documents in the workspace or choose from any saved search in the workspace. If you select: If you dtsearch desktop using Data Grid for text, you shouldn't select this option because this option only draws fields dtsearch desktop are stored in SQL.

You must create a saved search with the fields stored in Data Grid that you'd like to index. A saved search - Relativity indexes the documents returned by the search as well as the returned documents' fields. Dtsearch desktop may dtsearch desktop a dtSearch or Relativity Analytics index. Make sure the index is active. When creating a dtSearch index, it's best practice to only index the fields you want to search.

Typically, you only index the extracted text field dtsearch desktop you're searching the body of emails. Index share - populated by default by a system admin. See Auto-recognition for details. Send Email Notification upon Completion or Failure to - send email notifications when your index population fails or completes. Enter the email address es of the recipient s. Separate multiple entries with a semicolon. Sub-index size - determines the size of each sub-index created when you generate a dtSearch index.

The minimum value is To set a new default for this field, a system admin can edit the dtSearchDefaultSubIndexSize instance setting. See Dtsearch desktop settings' descriptions. Sub-index fragmentation threshold - determines the fragmentation level at which the system automatically compresses a dtSearch sub-index during an incremental build. An incremental build automatically compresses any sub-index equal to or greater than the fragmentation threshold.

The Sub-index fragmentation threshold value must be equal dtsearch desktop or greater than one. It is set to 9 by default. Noise Words - edit the list of words that are ignored during indexing. See Making a special character searchable. If you search for long, uninterrupted strings that have no spaces or word breaks, such as when you've made a character searchable, dtSearch truncates the string after 32 characters and inserts a wildcard.

For more information, see Indexing long strings when symbols are searchable. Index status fields: Active - indicates whether the index is active Yes or inactive No. File type fields, linked fields, dtsearch desktop HTML enabled fields may have text associated with them dtsearch desktop is not visible in your document views. This includes the system FileIcon field, which is populated with the original file name dtsearch desktop import. Build Index: Full - creates a full build of the index.

During the build, the button toggles to Cancel Build. If you add an additional field to your dtsearch desktop, you must perform a full build. Canceling the build aborts the indexing thread, leaving the index in an unstable state. Relativity deletes these indexes from the population table and gives them an inactive status. You can't search against an index with an inactive status until you run a full build.

Canceling also deletes the index files in the index share. Incremental - updates an index after adding or removing documents. During an incremental build the dtsearch desktop index remains available for searching, but changes to the index are not reflected in search results until the incremental build is complete.

Canceling an dtsearch desktop build returns the index to its previous state. The incremental build process copies each sub-index that requires modification, updates the copy, then replaces existing sub-indexes with the updated copies. Duplicate sub-indexes are removed when the Case manager agent runs. The system automatically compresses a sub-index during an incremental build only if dtsearch desktop sub-index fragmentation level is equal to or above the Sub-index fragmentation threshold value.

The incremental build dtsearch desktop doesn't update the index for documents currently in the index with modified text. Compress Index - compresses the dtSearch index returning all sub-indexes with a fragmentation level greater than zero dtsearch desktop a fragmentation level of zero. You can search against the original uncompressed dtSearch index while compression is dtsearch desktop progress. Once compression is complete, the system automatically replaces the old sub-indexes with the defragmented sub-indexes.

The Compress Index button only runs compression against sub-indexes that have a fragmentation level greater than zero. Canceling compression returns the index to its original fragmented state before compression began. Deactivate Index - deactivates the index and removes it from the "search with" menu in the Documents tab but not from the database.

Swap Index - swaps your index with a replacement index in order to use its resources while your index builds or is inactive or disabled for any reason. This enables you to keep searching while your primary index experiences downtime. You can only select indexes in the Replacement Index with an Active dtsearch desktop.

This index you swap to doesn't automatically run an incremental update. Selecting the index from the drop-down and clicking OK completes the index swap. You can't reverse the swap results in the current dialog box. You must close this swap and run again to swap back or swap another time. This functionality is useful in very limited cases for example, if you are doing a full rebuild on a very large index.

Since dtSearch incremental builds are online, someone can search documents already indexed.

dtsearch desktop


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